SAP

                                         Project Types In SAP

 

1. SAP Implementation Project. :

Company  wants to implement  SAP  Module( Ex :HCM/MM/SD/FI/CO etc) for the first time. In implementation projects consultant from various modules do configuration based on company requirements. Role of consultants are configuration, integration of  several modules, Data migration  from Legacy system to SAP system, unit testing, document preparation, end user training etc...

2. SAP Support Project.

After implementation of SAP modules customer/business need assistance of consultants in their  day to day business operations using SAP software. The end user raise their concerns, issues, errors etc  through a ticket handling tool. A ticket handing tool is must for a support project ,it helps to track the status of tickets. Basically there is no phases in it. Roles of a consultant  Accept /Acknowledge the tickets, analysis the issue, document it ,solve, provide solutions to  client,Get confirmation from the user & close the ticket.

Change request and service request is the main roles in support projects.

there is a different tools to update the tickets like SM7, USD or ticket tools and so on.

3. SAP Roll-Out Project.

Company  has upgraded/implemented  SAP HR  & wants to rollout country specific changes in different countries.

4. SAP Up gradation Project 

Customers are moving from the older versions to new versions. It is called as SAP Migration Projects.

Example : Company migrating from older versions like 4.6, 4.7 to ECC 5.0 /  ECC 6.0 and ECC 7.0

ASAP METHODOLOGY‘S

                                             (Accelerated SAP Methodologies)

Using ASAP methodologies will do the implementation Project, There are five stages in ASAP methodologies .

Project preparation:(Project Objectives)

Initial planning and implementation for the project

·        Consultants:-  How many consultants   we need to complete  the project.

·        Budget:-How much budget we need to spend for the consultants.

·        Time dependent:-  How much time  it will  take to complete  the project

·        Sign Off sheet (both parties agreement)

    Business Blue Print: (Scope of Implementation)

      In business blue print we have stages like

·        AS IS:- To understand  Existing business Process.

·        TO-BE:- Based on AS IS will prepare the business blue print document.

·        KDS: -   key data structures , In this stage  will  decide the naming  conventions and  number Range   

·         GAP: - Which is not available in standard sap, will do the enhancement with   help of ABAPER .

·        Sign Off sheet

Realization stage: (Configuration of SAP)                                            

A.   Configuration

B.   Unit testing

·        Sign Off sheet

    Final preparation:(Testing and Training)

·        User manuals:- postings related parameters will prepare documentation

·        User training:- Based on user manual we will  provide trainings to users

·        User acceptance:- Will take acceptance from the user

·        SIT: (system integration testing)         

(  Integration between from one module to another module Ex.. FI to SD, FI-MM  etc---

Cutover Activity: Legacy data (existing data) transfer to current SAP system.

      Sign off sheet

 Go live and support:

Handover  the systems to client. Based on agreement, will give support to the users. (Free of cost ).

      Sign off sheet

3.What is GUI?

A) Graphical User Interface it’s a universal Clint you can connect multiple SAP  applications like SAP ERP, SAP Business one, SAP BI and other SAP applications.

                                     

 LAND SCAPE (Server’s)

Development                                  Quality                                     Production                      

Golden Client		·        User manuals ·        User training ·        S.I.T ·        Cutover  activity		Live date ( Day to day Transactions will be post in production  server)
Sand Box
ABAPER Client.

Golden client:

In this client we can edit the data and change the data.  The date will be recorded. It will generate customizing request.

    Sand box:-

We can do any testing in this server. But the data will not record.

ABAPER client:-

It will generate workbench request, we will  call it  as cross client. Once

 Abaper will do any changes in this server it will automatically reflect the data to golden client and sand box.

                  

 ORGIANSITION STRUTURE

                                                                                                                    

What is ERP?

Enterprise resource planning. It integrates all the systems in one system.

It facilitates free flow of data among the department.

 What is ECC?

ERP Central component

What is Sap?

SAP  Stands for Systems applications and products in data processing. It started in 1972 by five former IBM employees by Wellenreuther, Hopp, Hector, Plattner and Tschira in Mannheim, Germany, states that it is the world's third-largest independent software vendor.

The goal of the company was to provide large enterprise customers with the ability to interact with a corporate database in real-time.

 What is server?

server is a physical device , used to store organization data, all types of data is stored in table format (Rows & columns).

 What is company?

 Company is the main organizational unit, company is also used for group reporting and consolidated reporting. Company can be assigned to one or more company codes

What is Company code?

Company code is the smallest  organizational unit as per business requirement we can create one or more company codes, company code also used for Consolidation and reporting, company codes assigned to the respective Companies.

What is Credit control area?

Credit control area maintains credit limit against customers of the

Organization. For one company code we assign  one credit control area,

For the same credit control area we can assign one or more company codes.

What is Business area?

Internal reporting purpose  will use business area.

What is Chart of Account?

Chart of account is a list of G/L accounts. There are three types of chart of

accounts

Operational chart of Account:- Day to day transaction are posted in

Operational chart of accounts.

Group chart of Account:- For consolidation reporting will use group chart

of  Account.

Country chart of Account: As per country legal requirement will use

Country chart of account.

 What is account group?

 Account group indicates weather It is P& L or Balance sheet

(Account Group controls number ranges and master data fields)

 What is retaining earning account?

 At the end of the fiscal year the system carry forward the balance of

P&L Account to retain earnings account

What is Fiscal year variant?

There are two types

§  Calendar fiscal year (Jan to December)

§  Non calendar fiscal year (April to March)

What is Year shift?

It  Converts to two calendar periods into one fiscal year.

How many posting periods we have in SAP?

Normally we have 12 posting periods and 4 special Periods in sap , this special periods are used for adjustment purpose.

What is Year dependent?

The fiscal year is  same as calendar year starting from 1 Jan to 31

December, Posting periods and calendar month’s are equal.

What is Year independent?

The fiscal year different from calendar year ,starting from 1April to 31March. the posting period months are not equal to the calendar Months.

What is Short term fiscal year?

The fiscal year which has less than 12 periods.

What is Variant?

Variant is a Key, The variant are maintain at client level and assign to Company code.

 What is posting period variants?

The posting period variant controls posting periods  both normal and Special , The posting period variant is independent Of the fiscal year.

What is posting keys?

Posting key indicates debit and credit.

What is field statues group?

It controls the fields in 3 levels.

§  Transaction Level      OBC4

§  Group Level              OBD4

§  Posting Key Level      OB41

Document type?

Document type is the identifier for different transactions like SA is for G/L Document, AA is for Asset document, KR is for vendor invoice, and DR is for Customer invoice etc. It controls  number ranges and header data fields like header text and reference number.

Document Number ranges?

The number range becomes effective by the document type and specify the document entry and postings.

In SAP we have two types of number ranges.

External: We need to maintain number range manually.

Internal:  System will pick up number ranges from number range intervals automatically.

What is Tolerance group?

Tolerance group for account specifies the limit for payment and receipt.

 What is Payment method?

It's an identification of  payments  like cash , check or transfers(DD,TT  Ext---).

What is Transport request?

Transport request generates, configuration and customization of Development changes.

What is Transaction data?

The day to day business transactions are called transaction data.

posting of journal entries, customer, vendor and assets accounting postings etc...

What is master data?

Master data is contains information and  base for posting transaction.

Ex:

·        Customer Master Data

·        GL Master Data

·        Vendor Master Data

·        Assets Master Data.

·        Material Master Data.

·        Cost Center Master Data.

·        Profit Center Master Data.

What is financial Accounting?

Financial accounting, meet or achieve all stationary and internal financial

Reporting requirements for generating P&L and Balance sheet reports.

What is controlling area?

Controlling is a module used to control the overhead cost and to generate

more profits with in the organization.

Why do we use  uploading methods?

Using uploading methods the master data and transaction data will be

loaded to quality and production server during implementation and Roll

Out projects.

Uploading methods

·        LSMW:  Legacy system migration work bench.

·        BDC    :  Batch data conversion.

·        ECATT: Electronic computer aided testing tool.

What is G/L account? How many types of gl acconts?

A. General Ledger Account is collection of the group of the accounts.

There are two types of segments.

1) Chart of account segment. 2) Company code segment

In chart of account segment: we maintain parameters like

Account group, P&L account, balance sheet, short text, long text.

In company segment: we maintain parameters like Account currency,

Only balance in local currency, tax category, reconciliation account,

Open item, line item, short key, field statues group, relevant Cash flow etc..

What is the transaction code for general postings?

Using transaction code FB50,F-02  to post the general entries.

What is the transaction code to view  posted document number wise report ?

 - FB03

Why do we use sort key?

How you want to  see the report like document number wise, fiscal year wise or posting date wise ext..

How to remove open items in GL master  once you post the entry?

A:      FAGL_ACTIVATE_OP

How to copy GL accounts from one company code to another company code, if the same chart of accounts?

A: OBY2

What are all the fields status groups will use generally in FI?

                G001 – General (with text, allocation).

G003 – Material consumption accounts.

G004 – Cost accounts.

G005 – Bank accounts (obligatory value date).

G006 – Material accounts.

G007 – Assets accts (w/o accumulated depreciation).

G012 – Receivables/payables clearing.

G029 – Revenue accounts.

G030 – Change in stock accounts.

G045-- Goods/invoice received clearing accounts.

G052 – Account for fixed asset retirement.

G067 – Reconciliation account.

General Ledger Tables

           To View Tables  - SE16, SE16N

SKA1 – Secondary index chart of accounts.

SKB1 -  Secondary Index Company code.

BSIS –  Secondary index for GL account’s open item.

BSAS – Secondary index GL account’s cleared item.

What is Sample Document.?

 Sample Document is a template, we prepare the sample document for Month end Provisions ,it will not update the ledger once we Post the document then only it will update the ledger.

 What is parking document?

  Park document will use to avoid wrong postings.       

What is Hold document?

It is used for when transaction Dr and Cr is uncertain and generally it is used for external purpose. You can temporarily save the data you have to entered. When we create the hold document we need to maintain document number manually. Account balance are not updated and document data is not available for evaluation.

What is Recurring document?

This is also a future payment. It will not update in the ledger, once we run the batch input session system will automatically post the entry.

What is cash journal?

petty cash book is a asset it consists of small receipts and payments,

What is the meaning of Accrual and deferrals?

  Deferrals and accruals are instrumental in properly matching revenues and expenses. A deferral delays the recognition of either

       An expense that has been paid or revenue that has been collected.

       An accrual is an expense that has not been paid or revenue that has

       Not yet been received.                                    

                                             

 VENDOR

     Who will provide the services and  materials  is called as  vendor

What is vendor account group? What it controls

Vendor account group  indicates particular vendor, like material vendor or service vendor, Account group controls number ranges and master data fields.

 What is Reconciliation Account?

 Reconciliation account is nothing but a sub ledger account , open items stored in reconciliation accounts.

 Why do we maintain the special g/l indicator?

Using special gl will get exact report for vendor and Customer wise.

Why do  we maintain commitment warnings in special g/l indicator

While doing vendor invoice posting system shows existing down payment

What is noted item?

Noted item means  down payment request, will use noted item while doing app payments

Where will create payment terms?

obb8. 

What is payment terms? Why do we use payment terms?

Payment terms indicates particular payment discounts, Due date wise we maintain for cash discount.

What is the transaction type for vendor payment terms g/l assignment ?

SKE

Where will assign payment terms related vendor g/l account?

In OBXU will assign cash discount g/l account.

What is Baseline Date?

Base line date is nothing but a posting date.

Where  will we define due date payments in vendor and Customer accounting?

OBB8 .

What is vendor master data ?How many segments of vendor master data?

Vendor master records consists of  three segments.

General data segment. (It consists all vendor details like vendor postal code, telephone address, vendor bank details etc.)

Companycode data segment. (It consists company code details like reconciliation account, payment terms, hose banks, payment methods etc.

Purchase organization data segment. (it consists purchase information)

Where we maintain Routing code?

It is used for foreign transfers and we maintain Routing code in vendor bank Details in reference field in vendor general data segment.

What is the difference b/w Open item & Line item?

Line item indicates debit and credit lines, Open item means un cleared items .

Why should we maintain tax category in GL master data?

 For input and output tax calculation.

Why should we check relevant to cash flow?

Inflow and outflow of the cash in the bank

 What is the difference between house bank and account id?

House bank is the main bank. And Account id indicates the type of the account.

 For Example: Like current A/c or  Saving A/c etc....

Where will we maintain IBAN Code?

vendor master data in general data at vendor bank details.

What is IBAN and Routing code?

For international transfer will use IBAN and Routing code.

What is Swift code why do we use swift code?

For local transfers will use swift code, length should be between

8 to 11

Entries of vendor down  and vendor Invoice and vendor transfer and vendor final clearing?

Vendor Down payment Entry

29 Service Vendor     10000      Dr

50 Outgoing Bank     10000-    Cr

Vendor Invoice Entry

40 Material Expenses      30000    Dr

31 Service Vendor           30000-    Cr

Vendor Down payment Transfer

26  Service Vendor    10000      Dr

39 1 Service Vendor  10000-     Cr

Vendor Final Clearing

25 Service Vendor    20000    Dr

50 Outgoing Bank    20000-   Cr

Why do we use partial payment and residual payment ?

Partial and residual both are short payments But  line items is different. Partial will shows particular invoice and partial payment and remaining amount. Residual payment will shows remaining outstanding  amount Only.  

Same down payment and same invoice? What is  the transaction code?

Using F-44 will post the same down payment and same invoice.

How  do you reverse the cleared item and open item?

                   Open item                       FB08.

                   Cleared item                    FBRA.       

       

 DOCUMENT TYPES  FOR VENDOR                                                              

Ø KZ - Vendor Down Payment                                    

Ø KR - Vendor  Invoice                                               

Ø KA - Vendor Down Payment Transfer

Ø KG - Vendor Credit Memo            

                         VENDOR TABLES

           LFA1 -- Vendor General Data.

           LFB1 -- Vendor Company code data.

BSIK   --Vendor open items.

BSAK -- Vendor Cleared items.

LFBK -- Vendor Bank details.

T012K -- House Bank Table.

TIBAN -- IBAN. (It’s used for international transactions).

BNKA -- Routing code (It’s used for international transactions).

BNKA -- Shift code (It’s used for local transactions. Length should be                 8 to 11 between).

CUSTOMER

 What is customer?

 Who will receive the goods &services  is called as customer.

What is customer group?

Customer group controls the number ranges and master data fields.

What is customer number ranges?

Number ranges become effective by the document type .there are two types of number ranges.

a)     Internal number ranges(system will pick up number range automatically)

b)    External number ranges (we need to maintain number range manually).

 What is tolerance group for vendor and customer?

Limitation of payments and receipts.

What is payment term?

It will  maintain payment terms for due date wise cash discounts.

What is SKT?

Transaction type for Payment terms G/L assignment for customer.

What is customer master data?

Customer master data has 3 segments.

General data segment. (It contains customer details like postal code, telephone, street, customer bank details.

Company code segment. (It contains all company code details like reconciliation account, payment terms, Dunning etc.

Sales organization segment. It contains sales related informat

Document types for customer?                                                                                                   

      DR - Customer invoice.                        

      DZ - Customer down payment           

      DA - Customer down payment transfer

What is the transaction code for (Same down payment and same invoice)?  

Using F-32 or F-44 we  will clear same down payment and same invoice postings

What is partial and Residual payment?

Both are part payments based on business requirement will post this document.

CUSTOMER TABLES  

v  KNA1 - Customer General Data.

v  KNB1 - Customer Company code data.

v  BSID  - Customer Open items.

v  BSAD - Customer Cleared items.

What is credit memo and debit memo?

 Debit Note: When a firm returns some goods to his suppliers, it prepares a debit note and send it along with goods returned.

 Credit Note: Credit note nothing but Credit Memo. It is a Document used to adjust or rectify errors made in a sales invoice, which has already been processed and sent to a                              customer. 

How to Send Email through Dunning

A:CMOD there u need to define program

 Select Utilities -> SAP enhancements; increase the max. number of

hits to 1,000, press execute.

Double click on f150d001 (Indiv. customer exits in prog. for printing dunning notices).

SCOT Mail server   

                       Automatic payment program

APP(Automatic Payment Program) using APP  we can clear number of vendors with different type of methods

Ex: check, DD, transfer TT transfer etc

Where Will we maintain Extended Due date?

FBZP In all company codes we can maintain extend due date.

What is Noted Item Why we maintain special G/L ?

Noted item is a down payment request in App. When we give the down payment through App that time we create as a noted item.

What is SEPA Payment?

Single euro payment area

 What is the payment process includes the following steps?

The payment process includes the following steps.

o   Invoice are entered

o   Pending invoices are analyzed for due date.

o   Invoice due for payment are prepare for review.

o   Payments are approved or modified.

o   Invoices are paid

  Follow of app configuration          

§  All company codes

§  Paying company codes

§  Payment method in country

§  Payment method in company codes.

§  Bank determination

§  House bank.

What is the standard program for cheque?

RFFOUS_C.

Why do we maintain vendor  street, postal code and post box numbers in App payment methods in country?

While doing vendor payment if you check vendor street, postal code and post box number in FBZP in  payment methods in country we need to maintain address details in vendor master data.

What are the tables for App?

REGUP :Process item for payment program

REGUH : Settlement date from payment program

What is the different between payment medium workbench and classical payment medium program?

Payment medium workbench will be used for transfers and Classical payment medium program will be used for cheque.

Where will we assign payment method?

FK02  payment transactions in (Company Code data)

Why we maintain the ranking order?

If you have one or more banks that time system will pickup  ranking order wise payment.

Why we check optimization button by bank group and optimization by postal code in FBZP?

If you check optimization button by bank group and optimization by postal code when create the house bank that time we need to maintain as required fields.

What are all the fields we maintain for foreign payments through App?

FBZP  In payment methods in country we need to check

§  Foreign business partner allowed.

§  Foreign currency allowed.

§  Customer, vendor bank abroad allowed.

§  We need to maintain foreign currency in invoice posting .

§  We need to maintain foreign currency in ranking order.

§  We need to maintain exchange rate type in payment run in F110.

What is the table for ranking order?   

T042A is the ranking order table

T042D is the available amounts table

How will exclude invoice in App run?

F110 In free selection tab

Why should we maintain next payment  date while doing App?

This date is needed order to check the due date of payables. if an item is already on the date of the next payment run, or would lose cash discount , the system pays the item in the payment run.

Can we pay N number of vendor though APP?

Yes

How many payment methods and currencies  can we maintain  while doing App run?

we can use N number of  payment methods and currencies.

Where will maintain payment method and house bank and partner bank while posting invoice?

 FB60 in payment option button we can maintain payment method and house bank and partner bank details.

Where will maintain House bank  and payment method in vendor master data?

 In vendor master data “payment transactions” in company code data there we maintain house bank and payment method

  What are the standard stages of the SAP payment run?

The following steps are the standard stages of the SAP payment run

a)      Entering of parameters ( Vendor Accounts, Company Codes, Payment Methods)

b)      Proposal Scheduling – the system proposes the list of invoice paid

c)       Payment booking- the booking of the actual payments in the ledger

d)      Printing of payment forms ,example cheques

                                                          Dunning.

What is dunning letter why do we use?

It’s a reminder letter. If the customer will not pay amount within the due date  that time vendor will sent reminder letter to the customer it’s called dunning letter.

How many dunning levels available in SAP?

 in SAP we have 9 letters are available based on Client requirement we will sent

3 or more letter and after will send the legal notice.

What are the parameters we maintain in dunning procedure?

Dunning Procedure

Description

Dunning intervals

Dunning levels

Number of grace periods

Interest calculation

Where we will assign dunning area to dunning procedure?

FD02, company code, correspondence we  maintain dunning area.

Where we will calculate item interest calculation?

FBMP in dunning text field we maintain amount or percentage

What is the program for Dunning?

F150_BE_DUNN_01 without interest.

F150_BE_DUNN_02 with interest.

What is the transaction code for Dunning?

F150.

What are all the parameters we maintain in dunning run?

Parameters

Schedule button

Dunning print out

Dunning text

BANK RECONCILIATION STATEMENT

What is BRS? why do we run BRS?

BRS Stands for Bank Reconciliation Statement. Reconciliation means mapping between cash book and pass book.

How many types of statements in sap?

In sap we have two types of bank statement.

Manual bank statement

Electronic bank statement

What is the flow of manual bank Statement?

Create and assign Business transactions

Create Account Symbols

Assign Accounts to Account Symbols

Create the posting Rules

Define posting Rules

Assign Posting Rules to transaction

Define Variant

Process or manual bank statement

Prepare manual bank statement transaction code.

FF67

To upload electronic bank statement transaction code.

FF_5

What is the standard format provide by the bank for BRS?

Multi cash format (MT940)

Reprocess UN reconciled items?

FEBAN

FEBA

FEBA_BANK_STATEMENT

Define variant for manual bank statement transaction code.

OT43

BRS Tables.

FEBKO – Electronic Bank Statement lint items

FEBEP --  Electronic Bank Statement Header Records

To view electronic bank statement.

FF_6

What is Algorithm?

Algorithm is a mapping between fields for EX..

Bank reference number = assignment number or Check number.

Where electronic bank statement will be stored in the system?

In sap dictionary AL11.

 MT940 fields.

20: Statement data

25: Bank ID or account number

28c: Placement and sequence number.

60 F: Opening balance

61   : Statement line field 

86   : Information to account holder

62   : Closing Balance.

What is external transaction type? Why do we use external transaction type in electronic bank statement?

External traction type indicates types of the payment for example: Incoming checks ,Outgoing checks, bank charges, interest paid, interest received Etc..

What is the meaning of Strings in EBS?

Strings is nothing but a search criteria of fields

                                                     WITHHOLDING TAX

How many types of withholding tax?

There are two types

         A).Classical withholding tax   B). Extended withholding tax.

Extended withholding tax includes all the functions of classical withholding tax .Therefore SAP recommended the use of extended withholding tax.

What are the withholding tax keys?

192 - Salary

193 - Interest on securities.

194A -   interest

194C - Payment to contractor

194H - Bock rage commission

194I - Rent

194J - Professional and Technical services

Why we check central proportionate button?

If you don’t check the central invoice proportionate button the down payment will not reverse.

What is WIT?

Wit is the  transaction type for withholding tax GL account.

Where we will update TDS tables?

SM30.

Where we will maintain withholding tax type and tax code  in vendor?

In FK02 vendor company code details we maintain withholding tax type and tax code.

What are all the tables we need to maintain in SM30?

§  J_1iewt_cert

§  J_1iewt_certno

§  J_1iewtnum

§  J_1iewtnumgr

§  J_1iewtnumgr_n

§  J_1iewtnumge_1

§  J_1iewt_ackn

§  J_1iewt_ackn_n

                              

What is the standard form for TDS certificate?

J1INCERT

Where we will update CIN details?

In OMT3E

Where will maintain vendor PAN details?

 FK02 Vendor general details

If you maintain tax type and tax code in vendor master data in tax type for payment posting what happen?

System deduct tax on vendor final clearing amount

Foreign currency

What is foreign currency?

The exchange of one currency to another currency or the conversion from one currency to another currency.

How many currencies can we use for one company code?

Three currencies we can use one is local currency and two are parallel currencies

How many types of exchange rates types?

Bank buying rate   (G)

Bank selling rate   (B)

Average rate                    ( M)

How many times we can enter exchange rates?

We can enter exchange rate Daily, weekly, months,  for    each type we can enter only once in a day.

How many types of quotations we have?

In sap we have two types of quotations:-

Direct quotations: - It means foreign currency to INR.

Indirect quotations: - It means INR to foreign currency.

Where we will update exchange rates?

OB08 .

What is KDB and KDF?

The transaction keys for prepare automatic postings for foreign currency valuation.

KDB: - Exchange rate different using exchange rates key [oba1]

KDF: - Exchange rate different open item G/L accounts [ob09]

What is Realized gain or loss?

It will calculate on profit and loss accounts.

What is unrealized gain or loss?

It will calculate on balance sheet items (open items).

Foreign currency valuation transaction code?

FAGL_FC_VAL

Foreign currency table?

TCURR

ASSET ACCOUNTING

Asset chart of depreciation.

The chart of depreciation is a list of depreciation areas arranged in business and legal requirements.

Chart of depreciation area like -

Book depreciation: Will calculate on asset level

Tax depreciation : will calculate on block level.

Ordinary Depreciation: Monthly wise, Day wise.

 Accumulated:  year wise depreciation.

What is Fixed assets Organization stricture?

·        Chart of depreciation.

·        Account determination

·        Assets class

·        Screen layout rules

·        Number ranges

 What is account determination?

Account determination integration between asset accounting and

G/L accounts.

What is asset class?

It determines the  valuation of assets and rate of deprecation and useful life

 What is Screen layout rule?

Screens layout rule is nothing but a field status variant it control's the fields, asset master data level and depreciation area level.

 What is base method?

It will calculate on percentage base. Will use standard base

methods.

What is define declining – balance method.

Calculate depreciation on formula based

What is define Multilevel – method.

In this method we can define either it is straight line method or written down value method based on the base value.

Straight line method (it will calculate on base amount)

Written down method it will calculate on net book value(purchase value- accumulated deprecation = Net book value)

What is the period control method?

In this method it controls the posting of asset transaction acquisition and retirement.

003 state period control method.

Where we will assign asset G/L’s?

 AO90.

Where we will create asset master data?

AS01.

What is the entry for asset purchase ?

31 vendor a/c

70 asset purchase

What is the entry for asset sale ?

01 customer

      50 sales of asset

      75 Main assets

      70 accumulated depreciation

      40 sales of asset

       50 profit or 40 Loss

Is it possible to calculate depreciation to the day?

Yes, it is possible to calculate depreciation, to do that you have to switch on the indicator Dep. to the day in the depreciation key configuration.

In Asset Accounting what is the organizational assignments?

In Asset Accounting, chart of depreciation is rated as the highest node, and this is assigned to the company node. All the depreciation calculations are stored under the chart of depreciation.

What is the life cycle of asset?

·        Asset master data creation    AS01

·        Asset purchase                     F-90

·        Sale of Asset                       F-92

·        Transfer with company code    ABUMN

·        Asset retirement by scraping    ABAVN

·        Asset sale without customer     ABAON

·        Asset Settlement                       AIAB

·        Asset Depreciation                AFAB

                  SOME IMPORTANT OF ASSET TABLES

·        ANLA - Asset Master record segment.

·        ANLB - Depreciation terms.

·        ANLC - Asset value field.

·        ANEK - Document header asset posting.

·        ANEP - Asset line items.

·        ANKT - Asset class depreciation.

·        ANLH - Main asset number.

·        ANAT - Asset type text.

·        ANEV - Asset down payment settlement.

WRICEF stands for

•W - Workflow: Workflow is used for approval process. SAP delivers some standard workflow program or you can customize your own if the standard doesn't meet the requirement. Example: sap deliver the Workflow for park document approval process •,

R- Report: You can customize report to meet the user's requirement •,

I- Interface: Inbound and outbound from the sap system. Example IDoc, BAPI. •,

C - Conversion: use for migration e.g LSMW •,

E - Enhancement: User exit to further enhance the program or report logic to meet the requirement •,

F - Form: PO form, Customer Invoice, Customer Statement and etc

RICEF stands for Reports, Interfaces, Conversions, Enhancements, Forms.

The Electronic Data Interchange (EDI) component in Sales and Distribution consists of an Intermediate Document (IDoc) interface. You can use this interface to do the following:  •Send messages (outbound processing) such as an order confirmation through Electronic Data Interchange (EDI). •Receive messages (inbound processing) such as a sales order through EDI.

Active Splitting:  While Posting transaction we have to give business area and profit centre debit line or credit line, then the system will update the other line that is called active line

Passive Splitting: Passive splitting means the values will be captured from invoice levels to the rest of process .ex purchse order.the system picks a business area from division and profit centre from material master.      so the same will be updated to migo miro and vendor payment

What is EDI why do we use EDI?

The Electronic Data Interchange (EDI) component in Sales and Distribution consists of an Intermediate Document (IDoc) interface. You

can use this interface to do the following:

•Send messages (outbound processing) such as an order confirmation through Electronic Data Interchange (EDI).

•Receive messages (inbound processing) such as a sales order through EDI.

What are substitutions and validations? What is the precedent?
A:Validations are used to check settings and return a message if the prerequisite check condition is met.
Substitutions are similar to validations; they actually replace and
fill in field values behind the scenes without the user’s knowledge
unlike validations that create on-screen msgs to the user.

How many numbers of line items in one single entry you can have?

A: The number of line items in one document you can accommodate is 999 lines.

How do you maintain the number range in production environment? Do you directly create it in the production box or do you do it by means of transport?

A: Number range is to be created in production client. You can transport it also by way of request but creating in the production client is more advisable

In customizing company code productive means what? What does it denote?

Once company code is live (real time transactions have started) this check box helps prevents deletion of many programs accidently. This check box is activated before golive.

LSMW

                        (Legacy System Migration Workbench)

What is LSMW? why do we use?

 LSMW is the  uploading tool using this tool we can upload master data and transaction data

In LSMW we follow below steps:

§  Maintain object attributes.

§  Maintain source structures.

§  Maintain source fields.

§  Maintain structure relations.

§  Maintain field mapping and conversion rules.

§  Specify files.

§  Assign files.

§  Read Data.

§  Display read Data.

§  Convert data.

§  Display convert data.

§  Create Batch input session.

What is the difference between classic gl and new gl ?